A Dozen Irreversible Actions in SAP Business One System Implementation

Although, SAP Business One is a simple yet powerful solution, a number of settings once configured cannot be altered, especially after transaction have been posted. This inflexibility can however make it a complex solution. Hence, it is expedient that consultants and clients alike must have clear cut business requirements before initializing the system. In this regard, I have put together a number of settings that cannot be reversed once defined. Most of these fields grays out if some transactions have been made, especially transactions that impacts on financial.

1. Local Currency & System Currency
Once a master data record (Business partner and Item) and/or transaction has been created in the system, the local & system currency definition cannot be edited.

2. Currency Code
The Currency code cannot be edited once it is created. However, it can be deleted if a transaction or master data record has not referenced it.

3. Account Segmentation
Once an account is created in the system, account segmentation cannot be reset. Also, if you use a template chart of account, the segment settings are used by the system and cannot be edited.

4. Segments
You cannot add a segment; change the length of a segment and type of a segment. Also, once G/L accounts are created, segments cannot be deleted from the system.

5. Segment values
Segment value cannot be deleted from the system once it is linked to an account definition. The only flexibility is that you can rename segment values, howbeit it does not affect existing accounts.

6. Accounts Code Generator
The Account code Generator automatically generates valid combinations of different segment values. These combinations cannot be deleted once they are used in a journal entry.

7. Purchase Accounting
If you choose to use purchase account posting system, it cannot be turned off once transactions have been posted into the system.

8. Inventory valuation
If you decide to use continuous stock system, the inventory valuation by field is check marked. Once posting have been made into the system, it is not possible to uncheck or undo this definition.

9. Handle Price System by warehouse
The handle price system by warehouse box is checked when different costs are defined for individual item and warehouse. This field (box) cannot be unchecked once stock postings are made in system.

10. Allow Stock Release without a Cost Price
The implication of choosing this option is that stock will be released without a cost price. If this option is not activated initially, it cannot be activated after transactions have been created.

11. Display Credit Balance with Negative Sign
The implication of activating this option is that credit balance is displayed with minus in front. This definition cannot be changed once posting transactions have been made.

12. Allow changes to existing Order
Activating this option allows modification to be made to sales orders that have already been created. You cannot change this setting after a sales order has been created.